This is a binding contact between the Owner and the Hirer.
In the event of any discrepancy between VDub Adventures and the hirer these and any other VDub Adventures literature, the provisions of these Terms and Conditions apply. By hiring one of our campervans, you are effectively accepting these terms and conditions.
‘VDUB ADVENTURES’ means VDub Adventures owned by Graeme Smith sole trader, 3 Cairntradlin Cottar, Kinellar, AB21 0SA the Owner.
‘DRIVER / HIRER’ means the person(s) nominated as the driver(s) under the RENTAL AGREEMENT and any Customer. All drivers must be named and provide relevant details for the purposes of insurance.
‘CAMPER / VAN / CAMPERVAN / VEHICLE’ means the vehicle under hire as described under the heading ‘Vehicle Details’ under the ‘Rental Agreement’ and includes tyres, tools, accessories, living equipment and any other special equipment, documents relating to the vehicle and any replacement or substitute vehicle provided by VDub Adventures.
‘DRIVERS DETAILS’ means the details provided for each named driver. Driver Details provided form the basis of your insurance cover. Any errors, omissions, or false information may result in insurance being invalidated. By submitting, you confirm that all information provided is accurate, truthful and complete.
‘RENTAL AGREEMENT’ means the document read and signed by the hirer on collection and return of the vehicle. It includes details of ‘Driver/Hirer’, ‘Driver Details’ ‘Vehicle Details’, ‘Hire Period’, ‘Vehicle Condition Report’.
‘SECURITY DEPOSIT’ means the means the refundable amount held for the duration of the hire. It covers potential damage, additional cleaning, late return fees, or any costs incurred during the hire period. The Security Deposit is payable at the point of booking and will be returned once the vehicle has been inspected and no deductions are required.
‘HIRE FEE’ means the balance of payment required to secure the hire. The Hire Fee must be paid no later than four weeks prior to the start of the hire period. Failure to pay the Hire Fee within this timeframe may result in the booking being cancelled.
‘DAMAGE’ - Charged at actual cost of repair plus an appropriate labour charge to arrange the repair – receipt for repair will be available on request.
Excluding any insurance loading, extra charges may be incurred if the driver to be insured has a traffic conviction, holds a driving licence from a non-EU country or is in an occupation which is deemed high risk. These charges will be passed onto the customer.
21-22 years old: £1000
Examples include:
The security deposit is £250.
The security deposit must be paid at the point of booking.
When you pay the balance of your Hire Fee, your card details act as security in the event of damage sustained on hire.
‘DAMAGE’ - Charged at actual cost of repair plus an appropriate labour charge to arrange the repair – receipt for repair will be available on request.
If Damage involves an insurance claim, the excess will be payable, plus a labour charge to administrate and arrange the claim. Typically, this will involve:
This all takes time and needs to be covered, but we will be as fair as we can.
Please take care of everything and treat it as you would your own belongings. Please be honest if you damage the van. We understand that accidents happen, but we must be be notified if there have been any incidents whilst on hire as soon as reasonably possible.
VDub Adventures retains the right to use the security deposit to fund any:
The hirer agrees to pay VDub Adventures any additional costs over and above the security deposit value should damages exceed the security deposit value. This should be paid within 28 days of your hire.
VDub Adventures retain the right to hold the Hirer’s bank details on file while the van is out on hire.
The hirer irrevocably and unconditionally authorises VDub Adventures to deduct from the security deposit any amounts due to VDub Adventures arising out of this agreement.
The security deposit does not cover cost for replacement or repair of, aerials, glass, wheels, roof, underside of vehicle, windscreen, wing mirror, tyre damage or incorrect refuelling (eg: putting petrol into diesel tank) for which the hirer is responsible.
Vehicles must be returned with the same fuel level as at the start of the hire. If the campervan is returned with less fuel, VDub will refill it on your behalf and deduct the cost of fuel plus a refuelling service charge from your security deposit. Only the correct fuel type may be used. Any damage caused by misfuelling will be the renter’s responsibility.
The Hirer is responsible for the safe keeping of all vehicle keys throughout the hire period. If keys are lost, stolen, or damaged, the full cost of replacement will be deducted from the security deposit. This may include:
If the total cost exceeds the security deposit, the renter will be liable for the remaining balance. VDub will provide an itemised breakdown of any charges applied.
VDub Adventures reserves the right to increase the security deposit for specific events eg: festivals or rallies.
A cleaning fee of £60 will be charged against the security deposit if the vehicle is not returned with the interior in a satisfactory clean condition.
A reservation is only binding once the booking is confirmed by VDub Adventures by email and a Security Deposit has been paid.
Settlement of the remaining balance of the Hire Fee will be due prior to departure as stipulated by VDub Adventures. This will be no less than four weeks in advance of departure.
For late bookings (within four weeks of departure date or less), the full amount of the hire fee will be payable on booking. Vehicles will not be released without full payment being completed.
Other hireable extras available for the duration of hirers’ stay in a VDub Adventure camper include: Outdoor Chair, Awning ,Bike Rack.
The security deposit applies not only to the vehicle but also to any additional items or accessories booked as part of the hire. If any additional items are lost, damaged, or not returned, the cost of repair or replacement will be deducted from the security deposit. If the total cost exceeds the security deposit, the renter will be responsible for the remaining balance. An itemised breakdown of any deductions will be provided.
Before the vehicle is collected, the following must be completed:
Normally, the above requirements should be completed using the online account/system. Where this is not feasible, hard‑copy documentation may be accepted by exception.
Collection and return of the vehicle will be to a location agreed and specified at the time of booking.
Alternative collection / return locations will be considered on request, however, additional charges may apply.
On collection, please allow a minimum of 30 mins to complete the remaining documentation and for demonstration of the vehicle systems.
A ‘Vehicle Condition Report (VCR)’will be completed at the point of collection. The hirer must review and confirm the recorded condition of the vehicle before departing. By signing the report, the hirer agrees that the condition noted is accurate at the start of the hire period. Any damage not recorded at collection may be attributed to the hirer upon return.
The Vehicle will be handed over in a clean condition and in sound working order in accordance with the Vehicle Condition Report.
All drivers must be present on collection of the Vehicle and must present their full valid driving licence, passport and two utility bills to confirm your address. Photocopies will not be accepted.
Late Return – VDub Adventures must be notified immediately to prevent any prosecution for driver(s) driving whilst uninsured. Late returns will be charged at one day’s rental cost regardless of circumstances.
It is the Hirer’s obligation to ensure that there are no personal belongings left in the vehicle before returning it.
VDub Adventures reserve the right to cancel a reservation before, at the proposed commencement of hire, or during the hire as follows:
When on hire, hirer is responsible for replacement/repair of any tyres/wheels before continuing journey.
VDub Adventures reserve the right to refuse to hire to any person, without stating cause.
In the event of a cancellation by the hirer the following charges shall be incurred:
Customers are advised to check their own travel insurance policy in the event of a cancellation by the hirer.
VDub Adventures will carry out a full pre-rental inspection of the vehicle before the commencement of hire.
At collection, the hirer will be demonstrated the vehicle and shown how each system works.
Should an onboard system fail during the hire, VDub Adventures will make every effort to remedy the fault whilst you are out on rental but in some circumstances, this may not be possible.
VDub Adventures cannot be held responsible and will not refund any monies should a loss of service be encountered nor have any obligation to provide a replacement vehicle.
In the case of winter hire, VDub Adventures cannot be held responsible in the event of any damage or inconveniences caused by freezing conditions. This is the responsibility of the hirer.
A camping gas canister will be included in the rental and provided on collection.
Smoking: Smoking is not permitted in any Camper vehicle. We reserve the right to impose additional cleaning charges should smoke be detected in the vehicle.
Pets: The Hirer acknowledges that any damage, repair costs or extra cleaning costs caused because of, or by, a pet travelling in the vehicle must be paid for in full by the Hirer.
The CAMPERVAN is:
Alterations to the Vehicle
The Hirer shall not make any alterations or additions to the Vehicle without the prior written consent of VDub Adventures.
In the event of any accident, loss, theft, or damage arising from the use of the vehicle — including damage involving third parties — the hirer must notify VDub Adventures as soon as possible, and no later than 24 hours after the event. The hirer must:
If any damage, accident, theft, or incident occurs during the hire period, the hirer must complete an Incident Report Form provided by VDub Adventures. The form must be completed as soon as reasonably possible, and no later than 24 hours after the incident, unless circumstances prevent this.
The hirer must provide:
The completed form must be returned to VDub Adventures via the designated email address or submitted in person at the end of the hire. Failure to complete and return the Incident Report Form may delay the refund of the Security Deposit and may affect insurance coverage.
VDub Adventures may request additional information if required to process the incident.
Driver(s) are personally liable for all legal penalties and fees pertaining to any traffic violation infringements under the current Road Traffic Legislation applicable in the United Kingdom including Northern Ireland and the Republic of Ireland.
VDub Adventure’s camper van Rental Agreement/T&C’s is the sole contract for hiring the vehicle between VDub Adventures and the hirer(s), driver(s) and/or passenger(s).
Milage allowance is 120 miles per day. Over and above this is charged at £1.00 per mile. Please notify in advance if required.
VDub Adventures cannot be bound by any representative or statement unless it is confirmed in writing by VDub Adventures management.
The Hirer acknowledges that VDub Adventures retains title to the Vehicle and that the Hirer possess the goods as a mere bailee only and do not have any right to pledge VDub Adventures credit in connection with the Vehicle and agree not to do so and shall not agree, attempt, offer or purport to sell, assign, sublet, lend, pledge, mortgage, let on hire, or otherwise part with or attempt to part with the personal possession of or otherwise deal with the Vehicle.
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